Return-to-Office: What Employees Think About and How to Make it Pleasant

As companies bring employees back to the office, concerns, and expectations arise. There are challenges to be faced, and also ways that businesses can make the transition smoother and more enjoyable.

Returning to the office is a lot more than just about picking your laptop and showing up, it's a shift that brings excitement, adjustments, and, for many, a fair share of concerns. Whether you're wondering ​how to prep for return to office, what to bring​, or how to ease the anxiety of transitioning back, you're not alone. 

Companies and employees alike are navigating this change, and understanding the most common challenges can make the difference. We took a deep dive into recent Return to Office Reports, looking for insights in how employees feel about this shift.

What Employees Think and Feel About Returning to the Office?

Employees have mixed feelings about the return, ranging from excitement to stress and anxiety. According to the Return of Office Reports 2024, the biggest concerns include commuting, work-life balance, and the overall impact on mental health at work. 

While some appreciate the structure and team collaboration that in-person work brings, others worry about losing the flexibility they've grown accustomed to. One of the key takeaways from the report is that employee expectations have shifted. Many workers now prioritize workplaces that support employee wellness and offer office return strategies that consider their needs.

One thing is a fact: if the transition back doesn't feel thoughtful, companies risk lower morale and productivity. To make the return less stressful, organizations should focus on creating a supportive environment that helps employees feel comfortable, valued, and heard. 

Productivity

One of the biggest concerns employees have about returning to the workplace is whether they'll be able to maintain the same level of workplace productivity they had at home. According to the Return to Office Report 2024, about 71% of employees feel they are more productive at home, citing fewer distraction and a more comfortable work setup. 

Many believe that office environments, especially those with open layouts, can be noisy and disruptive, making it harder to focus on deep work. 

Another major factor is office preparation. Nearly 76% of employees say having the right desk setup and resources would help them work more efficiently, but in reality, almost 90% spend time looking for necessary tools once they're in the office. 

Employers who want to make returning to the workplace better should consider improving workplace organization, ensuring employees have office essentials like proper seating, monitors, and quiet spaces for focused tasks.

Commuting

For many, the biggest drawback of going back to the office isn't the work itself, it's the commute. Over 50% of surveyed employees say they would need a transportation subsidy of $50 to $75 to justify the time and expense of commuting. Rising fuel costs, parking, and long travel times make the daily trip to work a major burden.

Beyond costs, employees also see commuting as lost time. Instead of spending extra hours in transit, they could be working on projects, focusing on professional development, or simply maintaining a healthier work-like balance. 

Social and Collaborative Benefits

While many employees value the autonomy of remote work, 73% report feeling more connected to their company when they're physically present in the office. Having in-person interactions foster a sense of belonging, strengthens team collaboration, and improves overall morale. 

Additionally, the presence of colleagues and leaders plays a part in motivation. About 35% of employees say they would be more likely to go into the office if their manager would be there, and 31% appreciate the opportunity for casual interaction with coworkers.

Read More: 6 Ways to Foster Inclusion and Respect in the Workplace

How Managers Can Improve Satisfaction with Office Work?

While some companies have taken a rigid approach with return-to-office mandates, others are recognizing that a thoughtful plan of transition can make all the difference in employee satisfaction and long-term retention.

A study from CNBC highlights that workers feel most resistant to returning when there's no clear benefit to in-person work. On the other hand, companies that invest in workplace readiness, thoughtful office return strategies, and incentives see higher engagement and a more positive response. 

So, what can managers do to make returning to the office better? 

1. Optimize Office Infrastructure and Design

Employees who feel comfortable at their desks, with the right office essentials like ergonomic chairs, quiet zones, and meeting spaces, are for more likely to embrace office life. 

Currently, while many employees say that having the right equipment would improve their productivity, many still spend time searching for necessary resources.

2. Offer Perks

Employees are more motivated to return when they feel their needs are being met. Small but meaningful perks, such as free coffee, wellness programs, or even better parking options, can go a long way in boosting employee expectations. 

Research from Forbes suggests that workplace happiness plays a major role in retention, and perks help create a more inviting office environment.

3. Subsidize Costs

Between gas, parking, and public transportation, the costs can be expensive. Companies looking to support their teams should consider offering offset costs for employees, whether through direct stipends, parking discounts, or public transit reimbursement. 

The Power of Subsidize Meals

Food is an important part of workplace culture, helping to foster community and boost morale. Offering meal subsidies or catered lunches can be a game-changer, making the office feel like a more welcoming and rewarding place. 

That's where Picnic comes in. By providing diverse meal options, office preparation becomes easier, and employees no longer have to worry about packing lunch or spending extra on food. Plus, a well-fed team is a productive team. 

Having meals on-site helps reduce stress and improve workplace organization. 

Read More: How to Set Up a Meal Subsidy Program for Your Employees

4. Foster In-Person Interaction

To make the return worthwhile, managers should create opportunities for meaningful engagement, whether through team-building activities, open-door policies, or collaborative workplaces that encourage natural conversations.

5. Listen Employees for Feedback-Driven Improvements

One of the most effective ways to improve workplace satisfaction is simple: ask employees what they need. 

Companies that actively gather feedback—through surveys, town halls, or anonymous suggestions—can make data-driven improvements to their office. 

6. Embrace Flexibility Over Mandates

The most successful transitions are those that offer hybrid options, or at least some degree of autonomy. Instead of enforcing rigid rules, companies should focus on return to work strategies that acknowledge individual need while still fostering office routines and productivity.

How to Prep for Your Return to the Office?

Whether it's setting up your workspace, planning for workplace safety, or making sure you have the right office essentials, preparation is key to a smooth adjustment. A well-organized office preparation checklist can help minimize stress and ensure you’re not scrambling to find things once you arrive.

Work Equipment

You will work better in the office if everything is set up how you like it. Make sure to bring:

• Your laptop, charger, and accessories: A second monitor, external keyboard, and mouse can make a big difference in comfort and efficiency.
• Noise-canceling headphones: If your office has an open layout, these can help reduce distractions and improve focus.
• Notebooks and pens: Sometimes, jotting down notes by hand is quicker than typing. 
• Docking station or adapters: If you need to connect to external monitors or different power outlets, don’t forget these.

Personal Items

A few personal touches can help make your office routines more comfortable:

• A reusable water bottle: Staying hydrated is key for workplace productivity.
• Sweater or jacket: Office temperatures can be unpredictable. 
• Snacks: Having some quick, healthy snack options on hand can keep you fueled throughout the day.
• A small plant or desk decoration: Personalizing your space can make the office feel more inviting.

Health and Safety Supplies

Your well-being should always be a priority, so don't forget to bring:

• Hand sanitizer and disinfecting wipes: Keeping your workplace clean can help reduce the spread of germs. 
• Pain relievers or allergy medication: A small kit for headaches or allergies can be a lifesaver.

Blue light glasses: If you spend long hours in front of screens, these can help reduce eye strain.

What is the Future of Work: Office, Remote, or Hybrid?

The workplace landscape has shifted dramatically, and there’s no going back to a one-size-fits-all model. As companies continue to refine their return to work strategies, the big question remains: Will the future of work be fully in-office, remote, or hybrid?

According to Gallup's research, hybrid work has become the dominant model, with more than 50% of U.S. employees now working in a hybrid arrangement. This trend highlights the growing demand for flexibility, employees appreciate the autonomy of remote work but still see value in in-person collaboration.

At the same time, a study by Envoy found that while 88% of employees prefer some level of remote work, many still recognize the benefits of face-to-face interaction.

However, employees also expect workplaces to offer meaningful incentives, such as offsetting costs for employees, improving workplace safety, food perks, and ensuring workplace productivity isn’t compromised by distractions or inefficient office setups.

Making the Office Return a Positive Experience for Everyone

Returning to the office doesn't have to be a struggle, it can be an opportunity to improve workplace culture, team collaboration, and create a better balance between remote and in-person work. 

For that, a thoughtful approach makes all the difference. Companies must support employees, which means investing in office preparation, optimizing workplace organization, and offering perks that make the return worthwhile—like subsidized meals, which help employees save time and money while promoting a sense of community.

Picnic provides a great office meal experience, offering a variety of food options with no extra fees, convenient delivery times, and competitive pricing.

Ready to make your team’s office experience better? Try Picnic today and see how easy it is to bring great food, and a happier workplace together.